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iTeneri

Online engagement begins once your guest starts the registration process. A solid, easy registration is the key to your event’s success. Keep reading to find out why you should make online registration imperative for your virtual event. 



  • SMS Marketing

SMS is the perfect way to get in touch with your attendees. iTeneri registration requires personal information such as an email and phone number which can be used as a marketing tool that delivers personalized messages about upcoming events or discounts that customers can be a part of. In today’s ERA, almost everyone spends an inordinate amount of time on their phone. Why not use the opportunity to get out information about your events. 



  • Access To Leads and Reports

Registration can help you to build personalized reports at the end of your virtual events. A personalized report can help you to see how your event is doing by providing marketing insights, and of course providing access to valuable leads that will give you an idea of interested prospects providing you with a high chance of making sales and closing out deals faster. 



  • Can Be Used for Feedback

Post-Event surveys are a great way to get feedback on your event. With the information collected from the registration, polls and surveys can be sent out to each attendee after the event. Event feedback is crucial for virtual events as this will determine how successful your event was. Feedback allows you to pinpoint areas of your event that may need improvements so your upcoming events can be bigger and better. 



  • Management of Your Guest List

What is cooler than having management of your entire guest list in real-time? without having to burn your fingertips from writing names. iTeneri online registration takes the hassle out of having to keep up with your guest list by updating it expeditiously. You are always up to date with your attendees. 



  • Easy Access To Payment Portal

You receive a payment option right after registering through our iTeneri platform. This makes it easy for guests to access personal information and purchase tickets while viewing the agenda of the event all at once.


In closing, registration plays a crucial role in your event dynamics, our iTeneri registration process collects the necessary information that will help you with marketing, sales, and feedback. Give yourself full confidence in the success of your event by making registration essential. 

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What are virtual events?

A virtual event is one where individuals experience the event and its content online rather than gathering in-person. Virtual events are a great way to connect with individuals both locally and internationally. It can be modified to imitate a physical version of an event and varies from platform to platform.

Below is a list of a few of the most common virtual events that have been hosted during COVID (or even prior).

1. Conferences

Virtual conferences have become a big hit since COVID. With the unique engagement tools and multi-session content, conferences have been able to allow attendees to view keynotes in real-time, build their agenda from relevant, on-demand content, and interact with other attendees. It has also helped organizers to save costs and fulfill their objectives more effectively.


2. Trade Show

Virtual trade show is an online version of an event for demonstrating and exhibiting a variety of goods and services. The best way to advertise your product is by attending a tradeshow. This will get more eyes on your product while getting a feel of your competition. Trade shows are also a great way to gain feedback on how to improve your products.


3. Hybrid Events

The demand for Hybrid events has increased due to their stellar outcomes. With the ability to provide the same experience with a portion of attendees physically present and the other portion viewing and participating remotely. Hybrid events allow participants to have the same excitement and buzz an in-person event can bring while expanding the reach and accessibility for virtual attendees.


4. Webinars

Webinars are often described as a video conferencing tool that allows the ability to present live or pre-recorded. It usually consists of polls and Q&A sessions which are often used to share knowledge, ideas, and updates with people around the world.


5. Expos

Expos is a  virtual version of an event that aims at educating the public, sharing innovation, promoting progress, and fostering cooperation. Expos are a great way to network with business owners while learning more about topics you are interested in.


iTeneri strives to provide a one-of-a-kind experience pre and post-event. Our virtual event platform simplifies organizers’ work of planning the event by taking out the hassle, leaving them to focus on what’s most important, which is creating memorable connections with their target audience.
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The ongoing pandemic has accelerated the need for a new local giant in the virtual and hybrid events ecosystem – iTeneri, an events management platform, used to build remarkable experiences. As the realities of the pandemic began to strangle the local events industry, this existing solution was rebuilt to enable event organizers to pivot keeping virtual and hybrid events which includes conferences, AGMs, workshops and even a family reunion.
Over the past year, iTeneri has assisted many notable brands in planning and hosting over 60 virtual and hybrid events that hosted over 8,000 persons that benefit from the patronage of tycoons of industry, world renowned presenters and politicians at the highest level of government.
It is therefore not surprising that these achievements have culminated in a signing ceremony held on Tuesday, March 30, 2021 between AppFinity Technologies and The Jamaica Central Securities Depository (JCSD). Formalizing the partnership between both parties, all listed companies will have the opportunity to have their virtual or hybrid AGMs using the iTeneri platform.
This partnership is an indication of a fundamental paradigm shift in how we experience events and iTeneri has positioned itself as the end to end solution for paid and free experiences whether they be AGMs, conferences, workshops, trade shows, forums and more.
As partners with the JCSD, all relevant features of iTeneri will be accessible to the listed companies which includes, but is not limited to, online voting, attendee management, video conferencing, mass messaging, document sharing, event website and much more.
For the JCSD, the new service can now complement the suite of services they already offer to listed companies.
In addition to the features of the app, complete support throughout the planning and execution of the event is included. This ensures that customers can create the event that makes their attendees love them.
All of the online experience is managed by a support team from monitoring chats, sharing media such as videos and images during the events, transitioning presentations for presenters and providing and operating professional audio-visual equipment for hybrid events.
In the words of George Henry, Founder and CEO of Appfinity Technologies Limited, proprietor of iTeneri, “We take care of everything technical so all our clients have to do is simply show up and address their attendees.”
While the iTeneri team is elated, Chief Marketing Officer, Andre Stephenson was reflective as he recanted the entirety of the iTeneri story, one of perseverance, passion and innovation, a few of the things that characterises an underdog’s journey.
“In 2018 iTeneri had its genesis as a simple form created by Appfinity Technologies Limited,” he reflected . “The form was used to collect attendee information at corporate workshops, trade expositions and networking forums, nothing more.”
His subsequent statements postulated that Appfinity’s impartial regards for scrutiny is a key determinant to the level of growth and customer satisfaction experienced during the less than three years since the inception of iTeneri.
Mr. Stephenson, when asked what is the future of iTeneri, provided us with a pithy statement that summarizes the culture of the iTeneri team:
“Our customers are critical to what iTeneri has become and we will continue to focus on what they want and how we can satisfy their needs. We owe our growth to them.”
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It is safe to say that webinars are the number one marketing tool. Webinars are informative, engaging, and fun for both your attendees and you and are a great way to build trust and partnerships. It has also been proven to drive leads into your pipeline. Every business aspires to have a top-tier marketing tool that provides sufficient influence over its target market and iTeneri does just that. iTeneri allows you to host exciting discussions, while adding tremendous value to the visitor’s overall event experience. 
  1. Cost-effective and Easy
Webinars are conducted within a virtual space. No more worrying about a physical venue, equipment, or even your speaker canceling at the last minute. iTeneri takes the hassle out of planning and also reduces the cost by streamlining the entire process so you can promote your new products, highlight upcoming projects, bring in expert speakers to lead insightful discussions, and use the platform to virtually emphasize anything of value to your organization.
Webinars are the perfect way to build connections and gather leads as they can be done in real-time or even pre-recorded. Webinars fit into your target market’s busy schedule, it can be recorded, replayed, and re-used over and over again using our platform. 
  1. Engaging Platform
There is no better way to make your existing or new prospect feel connected on a personal level than to make your event entertaining. iTeneri’s webinar platform is a sure attention grabber. It includes an array of engaging and entertainment features such as live stream comments, and captions to cater to different guests (just to name a few) which will give your brand a hit above the rest, leaving a mark on your attendees.
  1. Broader audience 
Physical events are limited in terms of the number of audiences they can reach. This often results in a loss in sales and or exposure to your services. iTeneri’s virtual webinar platform can accommodate over 2000 guests locally and internationally. Our platform allows you to expand your audience and allow attendees to tune in from the comfort of their homes allowing you to build your client base.
  1. High-Quality Software
Hosting a webinar requires top webinar software with features and services that are interactive and will secure valuable leads. iTeneri has customizable pages, quick and easy registration, and system support/in-app chat. Webinars help in identifying actual customers and this software creates the perfect opportunity to get in touch and help you to close deals faster.
  1. Metric Tracking/Feedback Management
A must-have for your webinar is a feedback management system. The purpose of this is to determine how successful your webinar was and the areas you can improve on for future events. iTeneri’s metric system allows you to view the number of persons who tuned into the webinar, how many comments were made and it provides customizable polls to send to attendees for direct feedback on the overall event structure.
Webinars should be a pillar for your business in 2021 as you don’t want to miss out on new prospects. Webinars are a must-have if you want to make your assets grow- Hashtag #Success. For more information on how to UP your marketing strategy using iTeneri Get In Touch.
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Hosting hybrid events requires careful planning and a ton of organization. It is important that both your physical and digital attendees are experiencing the same level of interaction, both should be entertained equally and should be involved one hundred percent (100%). For this to happen, you need to make sure that your technology and your content are flawless. Hybrid  Events content should be delivered in the most engaging way possible to ensure a smooth running of the event. These are the most important tips for hosting hybrid events:
  1. Decide the Type of Event
Decide what type of event you would like to put on. Establish the aim for your event and the best way to achieve them. Know who your target audiences are, what event will require participation, and which won’t. This will help you to put better plans in place so that your event can run smoothly.
  1.  Select a Venue
Once you’ve decided on the type of hybrid event you wish to hold, it will then be time to select a venue. Selecting a venue for your event is very important, to select a venue you will need to know the number of persons you plan on hosting for. If you plan on hosting a large-scale conference with a keynote stage and smaller seminars to run concurrently you will need a venue that has a main space with additional smaller rooms.
  1. Selecting your speakers 
The content that you offer will play a vital part in your hybrid event’s success. With that being said. Ensure that the speaker you are selecting for your event is vibrant and engaging, they should also be 100% comfortable with concurrently engaging with both physical and digital audiences.
  1. Ensure you have access to fast Internet
A very strong wifi signal needs to be accessible in the physical venue for attendees and exhibitors to run video calls and browse the platform. If possible, have more than one carrier available at the location.
  1. Always Check Production(mics, camera, etc)
Production is a broad term that refers to the process of combining technical elements (audio, video, lighting, staging, etc.) Depending on the type of event you will be hosting, your production elements can vary. Once you have decided if your speakers will be joining from home or filmed on stage, this will give you an idea of the level of equipment that will be required and feasible.
There should be at least three or four cameras shooting from different angles. This will allow the remote participants to feel as close to the experience as one possibly can be. The dynamic switching between shots will help keep viewers engaged. Always remember that timing is everything!
  1.  Always give online audience content and keep them engaged!
Your content is the most important thing during a hybrid event than during an onsite event. It is much more difficult to keep virtual attendees engaged in front of a computer screen. To keep content engaging, make sure that it will translate well over video. Incorporate live polls or Q&A to keep virtual attendees involved. And make sure that the sessions are a reasonable length.
  1.   Keep audience interaction to a schedule
Decide on the length of each session and stick with it! Will your sessions be an hour?  A half-hour? 15 minutes? Your aim should be to strike a balance in your session lengths. Each session should be long enough that all the information prepared can be shared, but they should also be concise enough that virtual attendees remain focused and engaged.
  1. Rehearse, Rehearse, Rehearse!!
After planning and setting up. Practice! As the old saying goes practice makes perfect. Take the extra time to make sure your speakers are comfortable with being live-streamed. Speakers should spend the extra time to privately practice presenting the first few slides to the room. Each participant should ensure they are clear about where the cameras are located and ideal positioning on the stage, including camera black spots to avoid.
 
The success of Hybrid Events is highly reliant on technical execution. For this reason, we recommend always using professional services. The iTeneri Support Team is constantly praised for our support throughout the planning and execution process. We help to convert our clients’ ideas into an executable format and work with everyone involved to ensure they are comfortable with their roles on the day of the event.
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2021 is the year we should all be considering safety for any gathering whether big or small. Events often require social gathering which may cause super spreaders for COVID. However, this cannot be the case. The reputation of event brands should be built on health and safety. 
Here are some COVID-19 safety tips when hosting an event:
  • Enforce mask-wearing at all times.
  • Use a reliable, non-contact digital thermometer.
  • Enforce social distancing (6ft apart) at all times, whether seated or standing especially indoors.
  • Create a sanitization schedule to be used throughout the event.
  • Two or more stewards should be present to direct attendees and enforce compliance with the rules at all times.
  • Collect relevant attendee data so that contact tracing is possible in case there are transmissions or suspected transmissions of COVID 19.
  • If possible, have persons tested days before the event and after.
  • Be aware of the guidelines from your local authorities to ensure compliance.

    Many attendees see attending events as a serious potential risk to their health. As a result, creating the feeling of safety and confidence should be the number one priority for event planners. Both the industry and attendees should prioritize safety above everything else to prevent an outbreak.
The iTeneri support team is fully on board with the local and international efforts to reduce the spread of COVID 19. We are proud pioneers of virtual event technology that engages attendees while allowing brands to reach them in the comfort and safety of their homes. Visit iTeneri.com to learn more.
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